Its not a transport issue though. The problem is people indicating they will attend and event or meet because it sounds like an enjoyable time. Then, when the event comes round, they dont bother showing. To me, that's simply not good enough, even at an ordinary meet because there is always someone organising a meet which can take up a lot of time, man power and in some cases money.
When we came up to lincoln I made it clear to the welshies that if we hire a minibus, its going to cost over 200 quid so even if 1 or 2 drop out it is going to have disasterous consequences. Fortunately none did and it was happy days. We're planning a similar thing to bradford shortly, but even organising it within my own group, the danger is always there.